Last updated 10 September 2026
What this is
Company Trip Photos is a private app built for Utracon's company trip. It is used only by people on that trip, who sign in with a six-digit code given to them by their group captain. It is not open to the public and there is no sign-up.
What it collects
- Your name and group — taken from the trip roster. You pick yourself from a list; you do not type it in.
- Photos and videos you upload, along with the time they were taken and the file name from your phone.
- Your votes — the photos you pick within your group, and your ranked ballot in the photo contest.
- Sign-in activity — when you last used the app.
- Your IP address, kept briefly and used only to slow down repeated wrong code attempts.
There is no analytics, no advertising, and no third-party tracking of any kind.
Where it is kept
- Photos and videos go to a private Google Drive folder belonging to the organising committee. They are uploaded from your phone directly to Google.
- Everything else — names, votes, captions — is stored on a private server run for this trip.
Who can see your photos
- Your own group sees the photos your group uploaded.
- The organising committee can see everything, because they collect the album and run the contest.
- Everyone on the trip sees the five photos your captain enters into the contest, during voting.
Nothing is public. Nothing is shared outside the company.
Voting
Ballots are recorded against your name so that each person votes once and the result can be checked if it is disputed. Standings are published as group totals — who voted for whom is not shown to other participants.
Removing a photo
If you would rather a photo was not there — including one someone else took of you — open it in the app and use Report. It goes to the committee, who decide. You can also delete anything you uploaded yourself, at any time, from the Me tab.
How long it is kept
The photo album is handed to the Trip Committee after the trip and kept as the company's record of the event. The app itself, along with the sign-in and voting records, is shut down and deleted once the results have been announced.
Contact
Ask your group captain, or contact the OASIS EXCO committee, for anything to do with your photos or your data.